Contract employees who are under contract with Round Rock ISD for the current school year and wish to transfer to the same position at another location for the upcoming school year may submit a request for transfer during the annual transfer period.
Active employees in the following positions are eligible to request a transfer during this period:
- Teacher
- Teacher/Coach
- Librarian
- Counselor
- Athletic Trainer
- Assistant Principal
Eligibility for Internal Transfers:
The transfer application process is open to teachers, teacher-coaches, athletic trainers, assistant principals, counselors, educational assistants, and librarians.
Employees may only request a lateral transfer to the same category of position at another location. A lateral position is defined as the same category of position in the same pay grade family, service calendar, and job description (e.g. elementary counselor to elementary counselor; librarian to librarian; elementary teacher to middle school teacher).
Transfer Application Process:
Employees must complete an internal electronic application in the ESS System during the designated transfer period.
Each campus will have a transfer pool posting for each category (teachers, teacher-coaches, assistant principals, counselors, educational assistants, and librarians).
Access to the transfer process using the ESS System will open on March 24, 2025 (date postings will go live), and application access will close on May 2, 2025.
Steps to Apply For a Transfer:
- An employee who wishes to transfer, must:
- Log in to the ESS System and complete the online transfer application.
- Notify the employee’s current campus principal.
- Provide references – at least one must be from the employee’s principal.
Reference and Performance Requirements:
Employees who apply for a transfer must not have any documented performance concerns (i.e. Professional Growth Plans) within the current calendar school year. Exceptions to this may be made by the CHRO.
Transfer Decision Deadline:
The transfer recommendation window closes on May 23, 2025. After May 23, 2025, employees will not be able to seek a transfer to another campus for the 2025-26 school year.
Important Notes:
Applying for a transfer to another district campus by an employee will be without prejudice to the employee and will not jeopardize his or her current assignment.
Employees will not be considered for lateral positions outside of the transfer process at any time.
FAQs:
1. Which positions are eligible for a lateral transfer?
The transfer process is open to teachers, teacher-coaches, athletic trainers, assistant principals, counselors, educational assistants, and librarians. Employees may only request a lateral transfer within the same category of position.
2. What qualifies as a lateral transfer?
A lateral transfer is defined as a move to the same category of position within the same pay grade family, service calendar, and job description (e.g., elementary teacher to middle school teacher, librarian to librarian).
3. When is the transfer application period?
The transfer application process opens on March 24, 2025, and closes on May 2, 2025.
4. Will applying for a transfer affect my current job?
No, applying for a transfer will not jeopardize your current assignment or be held against you.
5. How do employees apply for a transfer?
Employees must:
– Log into the ESS System and submit an electronic transfer application.
– Notify their current principal of their intent to transfer.
– Provide references, including at least one from their current principal.
6. What happens after an employee submits a transfer application?
Campus principals will have access to view transfer applicants for their specific campus. If selected, the hiring principal must contact the employee’s current principal before reaching out to the candidate.
7. When will transfer decisions be finalized?
The transfer recommendation window closes on May 23, 2025. Hiring administrators must finalize all transfer recommendations in the Munis system by this date.
8. Are there any restrictions on eligibility for a transfer?
Yes, employees with documented performance concerns (e.g., a Professional Growth Plan) in the current school year are ineligible for transfer unless an exception is granted by the Chief Human Resources Officer (CHRO).
9. What happens if my application or reference is incomplete?
Incomplete applications or missing reference checks will result in disqualification from the transfer process.
10. Can employees apply for a transfer after May 23, 2025?
No, after May 23, 2025, employees will not be eligible for a transfer for the 2025-26 school year.
11. Can employees transfer outside of this process?
No, employees cannot apply for lateral positions outside of the designated transfer process.