Make sure everything is good to go for 2025. Check these items in Employee Self Service (ESS).

December 3, 2024 | All Posts, Announcements

Employees are encouraged to review and update the following information in Employee Self Service (ESS) between
December 2 and 6, 2024:

  1. Privacy setting
  2. Veteran status
  3. Employee address, phone, and emergency contacts
  4. Emergency contacts
  5. W-2 delivery method

To review and update your information in ESS, follow these instructions.

  • Log in to Employee Self Service (ESS).
  • Click on Personal Information on the menu to view the available tabs (General, Demographics, Contact and Tax Delivery Options).
  • Click on the Demographics tab to review your information and make updates.
  • If necessary, click on the “Edit” button to update as applicable.

1. Privacy setting
Confirm or select your preferred setting.

  • Release Information, or
  • Do Not Release Information

2. Veteran status
If you have not previously provided a response, this field is defaulted to “No.” Select your veteran status.

  • Yes,
  • No, or
  • Prefer not to answer
  • Click “Save” to save your changes or “Cancel” to make no changes.

3. Review your emergency contact information
Select the Contact tab (next to the Demographics tab).

  • Edit your address or click “Add New,” if applicable.
  • Edit your emergency contacts or click “Add New”, if applicable.
  • Edit your phone number or click “Add New,” if applicable. Phone type is a required field.
  • Click “Save” to save each of your changes or “Cancel” to make no changes.

4. Review your current Internal Revenue Service (IRS) W-2 delivery method

  • Click on the Tax Delivery Option tab (next to the Contact tab).
  • W-2 delivery method options are mail or self service only.
  • Select “Self-service only” to opt-in for electronic W-2 forms.
  • There is no “Save” option after you make the selection. Once a selection is made, it is auto-saved.
  • Log out and exit ESS.

Important Information Regarding Internal Revenue Service (IRS)
W-4 Form:

  • Determine if the W-4 Form needs updating for any federal income tax changes for the upcoming 2024 year. Employees may review additional information about the W-4 Form on the IRS web site.
  • Internal Revenue Service (IRS) W-4 Form for 2024: Employees should review annually to determine if the W-4 Form needs to be updated for any federal income tax changes for the upcoming 2024 year.
  • Employees are encouraged to review their W-4 filing status in ESS and submit a W-4 update in ESS, if necessary.
  • Employees who claim exempt status are required to submit a new W-4 Form by February 15, 2025.
  • Employees may review additional information about the W-4 Form on the IRS web site.

Employees may contact HR Services with questions regarding updates to personal information and Payroll with questions regarding W4 changes.

Employees who need to reset their ESS password may refer to the Password Help Page or contact the Help Desk at 512-464-5167.